Starting your myofunctional therapy business doesn’t have to be overwhelming—especially when it comes to tech. Many new entrepreneurs feel intimidated by the idea of setting up software, websites, and automation systems, but the truth is, you don’t need a fancy setup to get started.
In this post, I’m sharing the must-have tech tools I used when launching my business. These tools helped me streamline scheduling, automate tasks, and build a professional online presence so I could focus on what really matters—helping my clients.
1. Your Core Tech Setup: The Essentials
Before diving into software, let’s start with the physical tools you need to run a smooth, professional online business.
✔ A Reliable Computer – I started with a 27-inch Mac desktop, which made multitasking and website building much easier. If you’re working on a tiny laptop screen, you may want to upgrade for a better workflow.
✔ A Quality Camera – Your built-in webcam might work, but I found that using a Logitech C922 gave me better clarity and mobility, which is important for client demonstrations.
✔ A Professional Microphone – The Blue Yeti microphone has been a game-changer for me, providing clearer, more professional audio for virtual sessions and recorded content.
✔ Good Lighting – Lighting matters! I use Elgato Key Lights, but I also love my Lume Cube for better visibility during sessions.
✔ A Second Monitor (Optional but Highly Recommended!) – Eventually, I upgraded to dual screens, which made it much easier to take notes, manage client files, and conduct virtual sessions seamlessly.
2. Scheduling Software: Save Time & Set Boundaries
One of the first investments I recommend is scheduling software. Tools like Acuity or Calendly allow clients to book their own sessions, pay online, and receive automated reminders—without all the back-and-forth emails.
I started with Acuity, then transitioned to 17 Hats because it offered additional business management features. Whichever tool you choose, having an automated scheduling system helps:
✔ Eliminate the hassle of manual booking
✔ Ensure clients pay upfront (no more chasing payments!)
✔ Set clear boundaries with availability and cancellations
If you want to grow and scale your business without becoming your own receptionist, scheduling software is a must-have.
**I love 17hats and its the main software that I use + all my students learn it! You can save 50% off your first year by using my referral link. Click here.
3. Client Management System: Organize & Protect Client Data
A Client Management System (CMS) helps you keep track of client records, progress notes, and appointment history in one place.
Many myofunctional therapists use SimplePractice, which is HIPAA-compliant and designed for healthcare professionals.
If you’re just starting out and want a budget-friendly option, a paid Google Workspace™ account can be configured to meet HIPAA requirements. Just be mindful that some free or low-cost CMS platforms may increase their prices later, making it expensive to switch systems down the road.
4. Website: Your Business HQ
Your website is more than just a digital business card—it’s a powerful tool for educating clients, automating tasks, and attracting leads.
I built mine on WordPress, but platforms like Wix or Squarespace are also beginner-friendly options. The most important thing? Make sure your website serves YOU.
✔ Embed your scheduler so clients can book directly
✔ Host downloadable forms to save time on admin work
✔ Use it as an educational tool to position yourself as an expert
Inside Ditch Hygiene Academy™, I help students navigate website setup without the overwhelm. You don’t have to be a tech wizard—you just need the right guidance!
5. Communication Tools for Virtual Sessions
Since most myofunctional therapy businesses operate online, you need a secure, reliable way to meet with clients virtually.
✔ Zoom or Skype for Business – These platforms work well, but remember, the free versions are not HIPAA-compliant.
✔ Google Meet (Paid Version) – If you already use Google Workspace™, upgrading to a HIPAA-compliant plan can be an easy, all-in-one solution.
By investing in the right tech tools, you’ll create a seamless experience for both you and your clients—helping you run a stress-free, professional online business.
Final Thoughts: Keep It Simple & Start Today
I see too many new myofunctional therapists getting stuck in tech paralysis—overthinking what tools they need and delaying their launch. The reality? You don’t need all the bells and whistles to get started.
“You don’t need a fancy setup to get started—just a clear vision, some big, scary goals, and the basics.”
If you’re ready to take action, start with one tool at a time, set up simple automation, and build from there.
Want step-by-step guidance on launching your myofunctional therapy business? Inside Ditch Hygiene Academy™, I walk you through everything—from website setup to getting your first paying clients.
🚀 Are you ready to build a business you’re bonkers about? Let’s make it happen!
🥂,
Carmen
P.S. Are you tired of building someone else’s dreams? If so, you definitely want to check out my free introductory training.
